Most restoration companies lose hours every day to scheduling, follow-ups, and insurance paperwork. Our AI Secretary handles all of it automatically — no extra hire, no missed tasks, no dropped balls.
Phones ring, crews wait, and paperwork stacks up — while jobs slip away because nobody has time to run the office the way it should be run.
When every booking runs through one person's phone and memory, jobs get double-booked, crews sit idle, or homeowners wait for a callback that never comes. That is not a crew problem — it's an office bandwidth problem.
Chasing adjusters, sending supplements, and following up on approvals can eat your whole afternoon — while the homeowner assumes nothing is happening. Silence reads as slow service, even when your team is buried in documentation.
Homeowners who do not hear back lose confidence fast. They assume you are too busy, or they take the next call from whoever sounds organized. Most lost jobs are not lost on price — they are lost on follow-through.
Every repetitive office task that used to depend on memory, sticky notes, and after-hours texts — now runs on rails in the background.
Dispatch windows, crew availability, and homeowner confirmations sync automatically so nothing double-books or slips through the cracks.
Automated texts and calls after every assessment so homeowners pick you instead of going silent when the next contractor reaches out faster.
Document packets, adjuster follow-ups, and approval status tracked for every claim — without you living in your inbox.
Clear, consistent job status messages so homeowners stay confident and stop calling your cell for every question.
Review requests are timed to occur right after a job is completed and customer satisfaction is highest — more five-stars without awkward manual asks.
One morning summary of every open job, what moved yesterday, and what needs your eyes today.
Three steps from connection to a self-running office — your team keeps working jobs while the system handles the rest.
We connect the AI to your GHL account and phone system.
Every lead, job, and customer interaction gets tracked and actioned automatically.
You get a daily summary — your crew works, your office runs.
I was paying $180 per lead on Google. Half weren't real emergencies. The other half had already called three other companies before I got back to them. Closing maybe 1 in 8.
Now both respond in under a minute — every call, every time. I'm first on the phone, first in the door. Went from a 12% close rate to 38%.
Burned $5,200 in one month. Got 9 calls. Booked 3 assessments — all three homeowners ghosted or went with the storm chaser who showed up the same afternoon.
First month with TTB: 16 booked jobs. 11 closed. Paid for itself in week two. The pre-estimate video alone changed everything.
We were 90% TPA dependent. Every year the rates got tighter. Then they added two new vendors to our territory and our volume dropped 40% overnight. No warning.
TTB built us a real lead system. Now we're booked 6 weeks out on direct jobs at full margin. Had to hire another crew.
Book a call and we'll show you exactly what the AI Secretary would handle for your specific operation.
Book a Free Strategy Call →